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ARTICLE I - NAME
Section 1: The name of this Association shall be the
Copper Country Junior Hockey Association, Inc.
ARTICLE II - OBJECTIVES
Section 1: The objectives of the Association shall
be:
(a) To foster, develop and improve the standards of amateur
ice hockey in the Copper Country and throughout Michigan.
(b) To form and manage ice hockey leagues and determine
league champions as representatives in local, state and
national tournaments.
( c) To associate with USA Hockey, the Michigan Amateur
Hockey Association (MAHA), the Central Upper Peninsula
Hockey League (C.U.P.H.L.), the Northern International
Hockey League (NIHL) and the Michigan High School Athletic
Association in promoting the interests of amateur ice
hockey.
(d) To encourage and develop qualities of mental health,
physical development, social adaptability and sportsmanship
in players of the Association and all persons concerned with
amateur ice hockey in the area.
(e) To engage in any and all activities desirable in the
furtherance of the foregoing objectives.
ARTICLE III - POWERS
Section 1: The Association shall be incorporated as
a nonprofit corporation under the statutes of the State of
Michigan.
Section 2: The Association shall enjoy all the
powers which corporations not for pecuniary profit may
exercise under the laws of the State of Michigan. The
Association shall have the power to acquire, hold, transfer,
convey, assign, lease and/or mortgage real and personal
property. All instruments affecting real property executed
on behalf of the Association shall be signed by the
President and countersigned by the Secretary after first
being approved by the Board of Directors.
Section 3: No officer, director or agent of the
Association shall have any authority to make any agreement
or contract with any person or firm in any manner, except by
authority of the Board of Directors, and in no event shall
any person have authority to sign any agreement or contract
binding the Association for a period longer than three (3)
years. All agreements or contracts executed on behalf of the
Association shall be signed and countersigned by the
President and Secretary, respectively, after first being
approved by the Board of Directors.
ARTICLE IV - COMMENCEMENT AND DURATION
Section 1: The Association shall continue to exist
for an indefinite period from the date of its incorporation,
unless sooner dissolved by an affirmative vote in favor of
its dissolution by a two-thirds vote of members in good
standing, present and voting at a properly convened meeting
called for that purpose.
ARTICLE V - QUALIFICATION OF MEMBERS
Section 1: Any person whose child or ward is a
registered player on the player roster of the Association
shall be a member of the Association during that fiscal year
without personal registration.
Section 2: All members of the Board of Directors,
officers of the Association, divisional coaching
coordinators, team coaches and team managers shall be
members of the Association during the fiscal year of
incumbency without personal registration.
Section 3: Any person designated an Honorary Life
Member of the Association by action of the Board of
Directors shall be a member of the Association without time
limitation or personal registration.
Section 4: Any person, association, partnership or
corporation interested in the encouragement of amateur ice
hockey in the Copper Country and the State of Michigan shall
be eligible for membership and shall be a member of the
Association during each fiscal year in which such person,
association, partnership or corporation shall register and
pay a nominal registration fee of one dollar ($1.00).
Section 5: Each member association, partnership or
corporation shall designate at time of registration a person
who shall exercise the privileges of membership. Such
designation may be changed upon ten days notice to the
Association.
Section 6: Registrations for a particular fiscal
year shall not be accepted after December 31 of that year.
Section 7: Any member may be expelled for conduct
unbecoming a member, after notice and opportunity for
hearing, by a two-thirds vote by the Board of Directors.
Section 8: Each individual member or designated
member shall be entitled to one vote, in person, upon any
proposition presented for decision at any meeting of the
membership.
ARTICLE VI - FINANCIAL SUPPORT
Section 1: Any person, association, partnership,
corporation or estate may subscribe to or establish activity
and/or building funds to be administered by the Board of
Directors or in such manner as the Board of Directors may
prescribe, subject to acceptance of such subscription or
donation by the Board of Directors, to further the purposes
of the Association. Such subscription or donation shall
carry with it no control over the funds or voting rights or
other privileges or membership.
ARTICLE VII - GOVERNMENT
Section 1: The government of the Association shall
be vested in a Board of Directors which shall consist of the
six duly elected directors of the Association, any officers
of the Association who are not concurrently also directors,
the President of the Auxiliary and a travel representative.
Section 2: The Board of Directors shall have full
control and management of the property and programs of the
Association. Funds of the Association shall be withdrawn
from the bank or banks in which they may be deposited only
by the signatures of the President or the Treasurer, or by a
duly appointed and approved representative.
Section 3: Responsibility for conducting the
day-to-day affairs of the Association, subject to the advice
and consent of the Board of Directors, shall be delegated to
an Executive Committee consisting of the President, Vice
President, Secretary, Treasurer and Immediate Past
President.
Section 4: Immediate governance of all teams
composed under the rules and regulations of USA Hockey and
the Michigan Amateur Hockey Association on the basis of
individual player skills rather than by means of a general
impartial draft shall be vested in a Travel Committee.
ARTICLE VIII - DIRECTORS AND THEIR ELECTION
Section 1: Twelve directors shall be elected by the
members at the initial organizational meeting of the
Association; the first four to be elected for terms of three
years each, the second four to be elected for terms of two
years each and the final four to be elected for terms of one
year each. Nominations shall be made from the floor in the
initial organization meeting. The terms of all such elected
directors shall commence immediately following the
organization meeting.
Section 2: At each succeeding Annual Meeting, two
new directors shall be elected for full three-year terms to
replace the former directors whose elective terms shall have
expired, and for lesser periods only to fill unexpired terms
of office where vacancies shall have occurred prior to
completion of full term.
Section 3: Vacancies in the Board of Directors
occurring between elections may be filled temporarily by
vote of the Board of Directors; such appointees shall serve
only until the next Annual Meeting.
Section 4: Not less than thirty days prior to each
succeeding Annual Meeting of the Association, the President
shall appoint, subject to the advice and consent of the
Board of Directors, a Nominating Committee of three members
of the Association who may be, but need not necessarily be,
directors.
Section 5: The Nominating Committee shall, before
the Annual Meeting, decide upon and recommend to the Board
of Directors the names of candidates for each vacancy in the
Board of Directors to be filled.
Section 6: The names of additional candidates may
be placed in nomination by the membership from the floor at
the time of balloting, if desired.
Section 7: No current director shall be reelected
to succeed himself/herself as director; provided, however,
that election to less than a full three-year term shall not
be considered as prior service for this purpose.
Section 8: Voting shall be secret, shall be
non-cumulative, and shall exclude proxies. Only ballots
which have votes for no more than two directors shall be
valid.
Section 9: Newly elected directors shall take
office immediately following the Annual Meeting at which
they were elected.
ARTICLE IX - OFFICERS AND THEIR ELECTION
Section 1: The officers of the Association shall be
the President, Vice President, Secretary, Treasurer, Program
Director, ACE Director, Auxiliary President, and Chief
Referee.
Section 2: The officers of the Association shall be
elected by the Board of Directors within one month
subsequent to the Annual Meeting of the Association and
shall hold office for a period of one year, or until their
successors are duly elected and qualified.
Section 3: Officers may be, but need not
necessarily be, directors of the Association concurrently.
Vacancy in any office shall be filled immediately by
election by the Board of Directors.
ARTICLE X - DUTIES OF OFFICERS
Section 1: In overview, the duties of officers of
the Association shall be such as their titles by general
usage indicate, such as are required by law and by these
bylaws, and such as may be assigned to them respectively
from time-to-time by the Board of Directors.
Section 2: The President shall be the Chief
Executive Officer of the Association, shall call and preside
at all meetings of the Board of Directors and of the
membership, shall appoint all committees and, in general,
shall oversee and coordinate the internal and external
affairs of the Association, subject to the advice and
consent of the Board of Directors. He/She shall make a brief
annual report to the membership at the Annual Meeting. The
internal affairs include: membership, finance, awards,
educational scholarships, relations with other associations,
sponsors and other matters deemed necessary to the proper
functioning of the Association. The external affairs
include: tournaments, facilities, registration, game
administration, records and statistics, and other matters
deemed necessary to the proper functioning of the
Association.
(a) The Immediate Past President shall be a member of the
Executive Committee and shall have a vote in matters. The
Immediate Past President’s term will be for a period of one
year, or until the Annual Meeting first following after
their Presidency ends. In the event a President succeeds
him/herself, there shall not be an Immediate Past President.
Section 3: The Vice President shall assume the
duties of the President in the absence of the latter, and
shall work with the President on all affairs of the
Association.
Section 4: The Secretary shall issue notice of all
regular and special meetings of the Board of Directors and
of the membership, and shall prepare and maintain as a
permanent record, all minutes of such meetings. He/she shall
be custodian of all records of the Association and shall
assist the President with official correspondence. The
Secretary shall maintain liaison with all available news
media and shall publicize, in cooperation with such media,
the programs and activities of persons, teams and government
of the Association which are necessary to coordinate player
and team scheduling and/or which may interest the general
public and help to project a desirable public image of the
Association and of youth ice hockey generally.
Section 5: The Treasurer shall be responsible for
all financial records of the Association, shall maintain
prudent custody of all funds of the Association, shall
withdraw and disburse the funds of the Association as
authorized by the Board of Directors, and shall report
concerning the financial status of the Association as
directed by the Board of Directors. The Treasurer will
receive a stipend each year of $1.00 (one dollar) per
registered player as of January 1. In the event the
Treasurer resigns during the year (September through April
of the current season) the prorated amount of the stipend
will be repaid to the Association by the resigning
Treasurer.
Section 6: The Program Director shall schedule all
skating activities involving ice-time controlled by the
Association, including all practices, tryouts, instructions,
games, play-offs and tournaments, subject to the direction
of the Board of Directors. The Program Director will receive
a stipend each year of $1.00 (one dollar) per registered
player as of January 1. In the event the Program Director
resigns during the year (September through April of the
current season) the prorated amount of the stipend will be
repaid to the Association by the resigning Program Director.
Section 7: An ACE (Association Coaching Education)
Director shall be appointed by the President, subject to the
advice and consent of the Board of Directors, to be
responsible for assuring that the Association’s coaching
staff receives the appropriate training for certification.
Responsibilities include coordination of instructional
activities of the Regional USA Hockey Coaching Education
Program staff; functioning as librarian of the Association’s
instructional materials (books, films, tapes, etc.); and
scheduling instructional sessions for the Association
membership and coaching staff.
Section 8: The Chief Referee shall be a registered
USA Hockey official and shall maintain a staff of qualified
and registered referees, cooperate fully with USA Hockey and
Michigan Amateur Hockey Association authorities in the
training and registration of referees and generally
represent the Association in all matters concerning
refereeing.
Section 9: The Auxiliary President is the Chief
Executive Officer of the Auxiliary of the Copper Country
Junior Hockey Association of which its purpose is to
promote, aid, and assist in the development of the hockey
program.
ARTICLE XI - REMOVAL OF BOARD OF DIRECTORS/OFFICERS
Section 1: Each member of the Board of Directors
and the officers (President, Vice President, Secretary,
Treasurer, Program Director, ACE Director, Chief Referee,
Auxiliary President), are required to attend the monthly
meetings of the Association. It will be the responsibility
of these people to notify the President or Secretary of any
absence and the reason for such absence prior to the
meeting. Failure to do so will result in an unexcused
absence. It shall be the authority of the Executive
Committee to pass judgment on legitimate excuses and to
impose automatic removal from office for those with three
unexcused absences of meetings in the period in a given
year.
ARTICLE XII - COMMITTEES & APPOINTED POSITIONS
Section 1: Committees and appointed positions shall
be appointed by the President, subject to the advice and
consent of the Board of Directors, as necessary, to attain
the objectives of the Association.
Section 2: The President and Vice President shall be
ex officio members of all committees.
Section 3: An Auditor shall be appointed by the
President, subject to the advice and consent of the Board of
Directors, to review, at least once annually, the books of
account, records, and principal procedures of the
Association as prescribed by these bylaws, and shall report
to the Board of Directors concerning the status, adequacy
and accuracy thereof.
Section 4: A Referee Scheduler shall be appointed
by the President, subject to the advice and consent of the
Board of Directors, to be responsible for assigning
qualified and registered referees to all Association games.
It will also be the Referee Scheduler’s responsibility to
submit a report at the monthly meeting of the Board of
Directors of the officials used for each game. If the
Referee Scheduler is unable to attend the meeting, the
report should be given to the President prior to the
meeting.
Section 5: An Equipment Manager(s) shall be
appointed by the President, subject to the advice and
consent of the Board of Directors, to be responsible for all
uniforms and equipment of the Association. This equipment
will be kept in a place designated by the Association for
such purpose.
Section 6: A Registrar shall be appointed by the
President, subject to the advice and consent of the Board of
Directors, to be responsible for organizing the registration
of players of the Association. The Registrar will work under
the direction of the USA Hockey Registrar for the district.
The Registrar will receive team and player registration
forms, Official Guides and Rule Books and miscellaneous
publications from the District Registrar. The Association’s
Registrar will verify all player forms to see that they
comply with USA Hockey regulations. The coach of each team
will verify all player forms to see that they comply with
USA Hockey regulations
Section 7: A Tournament Director shall be appointed
by the President, subject to the advice and consent of the
Board of Directors, to be responsible for tournaments
conducted under the direction of the Association.
Section 8: A Finance Committee shall be appointed
by the President, subject to the advice and consent of the
Board of Directors, to be responsible for overseeing the
development of budget, sponsorships, coupon books, ice
utilization, and other matters dealing with financial
aspects of the Association.
Section 9: A Sportsmanship and Behavior Committee
shall be appointed by the President, subject to the advice
and consent of the Board of Directors, to be responsible for
sportsmanship programs and initiatives, and prevention and
adjudication discipline issues related to players, parents,
coaches, and others.
Section 10: A Coaching Committee shall be appointed
by the President, subject to the advice and consent of the
Board of Directors, to be responsible for player development
and coaching issues related to selection, education, and
training.
Section 11: A Travel Committee shall be appointed by
the President, subject to the advice and consent of the
Board of Directors, to be responsible for the travel hockey
program of the Association.
ARTICLE XIII - MEETINGS
Section 1: The Association shall hold an Annual
Meeting of the membership on the second Wednesday of April
in each year, or as near to such day as may be practical.
Notice of such meeting shall be published in the local
newspaper and/or posted on the Association’s web site at
least ten days prior to the meeting.
Section 2: The Association may hold special
meetings of members at such times and places as may be
determined by the Board of Directors. Notice of any special
meeting of members shall be published in the local newspaper
and/or posted on the Association’s web site at least ten
days prior to the meeting, and such notice shall state the
purpose or purposes for which the meeting is called.
Section 3: The Board of Directors shall hold
regular meetings as provided by the determination of that
body itself, except as otherwise prescribed by these bylaws
and the bylaws of the State of Michigan.
ARTICLE XIV - PLAYER ELIGIBILITY
Section 1: All player candidates must comply with
the age maxima specified for each age division by the USA
Hockey and by the Michigan Amateur Hockey Association.
Section 2: Player candidates may be permitted to
compete in an age division higher than that in which their
actual age would classify them only upon formal request to
and approval by the Board of Directors.
Section 3: Player candidates from outside of the
area defined in Section 1 may be permitted to compete only
upon formal request to and approval by the Board of
Directors.
ARTICLE XV - RULES AND REGULATIONS
Section 1: The Association will comply explicitly
with the rules and regulations prescribed by USA Hockey and
the Michigan Amateur Hockey Association for the guidance of
affiliated associations, except as otherwise provided by
these bylaws and the laws of the State of Michigan.
ARTICLE XVI - PARLIAMENTARY AUTHORITY AND CALENDAR
Section 1: Robert’s Rules of Order shall govern the
proceedings of all meetings of the Association except as
otherwise prescribed by these bylaws.
Section 2: A majority shall constitute a quorum at
any properly convened meeting of the Board of Directors.
Section 3: A majority shall constitute a quorum at
any properly convened meeting of a committee appointed by
the Board of Directors.
Section 4: Whatever number is actually present
shall constitute a quorum at any properly convened meeting
of the membership of the Association, such as the Annual
Meeting.
Section 5: The fiscal year of the Association shall
commence on July 1 each year and shall end on June 30 of the
following year.
ARTICLE XVII - AMENDMENTS
Section 1: These bylaws shall be amended by a
two-thirds vote by the Board of Directors at any properly
convened meeting with quorum of the Board, or at any special
meeting with quorum of the Board called for that purpose,
provided that the directors and officers of the Board are
given due notice of the express provisions of the proposed
amendment at least ten days prior to the meeting.
Presentation of the express provisions of the proposed
amendment at a properly convened prior meeting with quorum
of the Board of Directors shall be construed as being due
notice for purposes of this section also.
Section 2: These bylaws shall be amended also by a
two-thirds vote of the members of the Association present at
any Annual Meeting, or at any special meeting of the
membership called for that purpose, provided that due notice
of the express provisions of the proposed amendment is
published in the local newspaper and/or posted on the
Association’s web site at least ten days prior to the
meeting.
ARTICLE XVIII - DISPOSITION OF ASSETS ON DISSOLUTION
Section 1: The assets of the Association, in the
event of its dissolution and except as provided otherwise by
requirement by law, shall be distributed at the order and
subject to the discretion of the Michigan Circuit Court for
this area, in accordance with the following priorities:
first, to any successor nonprofit organization sponsoring
youth hockey in the Portage Lake Community; second, if there
is no existing organization as described in the first
priority, among nonprofit organizations sponsoring youth
recreational athletics of other types in the Portage Lake
communities; third, if there is no existing organization as
described in the second priority, to any deserving nonprofit
organizations sponsoring youth activities in the Portage
Lake communities.
REVISIONS: April, 1987
August,
1997
October, 2002
August
2004
May
2005
October
2007
August 2008 |
