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ARTICLE I - NAME
Section 1: The name
of this Association shall be the Copper Country Junior
Hockey Association, Inc.
ARTICLE II - OBJECTIVES
Section 1: The
objectives of the Association shall be:
(a) To foster, develop and improve the standards of amateur
ice hockey in the Copper Country and throughout Michigan.
(b) To form and manage ice hockey leagues and determine
league champions as representatives in local, state and
national tournaments.
( c) To associate with USA Hockey, the Michigan Amateur
Hockey Association (MAHA), the Central Upper Peninsula
Hockey League (C.U.P.H.L.), the Northern International
Hockey League (NIHL) and the Michigan High School Athletic
Association in promoting the interests of amateur ice
hockey.
(d) To encourage and develop qualities of mental health,
physical development, social adaptability and sportsmanship
in players of the Association and all persons concerned with
amateur ice hockey in the area.
(e) To engage in any and all activities desirable in the
furtherance of the foregoing objectives.
ARTICLE III - POWERS
Section 1: The
Association shall be incorporated as a nonprofit corporation
under the statutes of the State of Michigan.
Section 2: The
Association shall enjoy all the powers which corporations
not for pecuniary profit may exercise under the laws of the
State of Michigan. The Association shall have the power to
acquire, hold, transfer, convey, assign, lease and/or
mortgage real and personal property. All instruments
affecting real property executed on behalf of the
Association shall be signed by the President and
countersigned by the Secretary after first being approved by
the Board of Directors.
Section 3: No
officer, director or agent of the Association shall have any
authority to make any agreement or contract with any person
or firm in any manner, except by authority of the Board of
Directors, and in no event shall any person have authority
to sign any agreement or contract binding the Association
for a period longer than three (3) years. All agreements or
contracts executed on behalf of the Association shall be
signed and countersigned by the President and Secretary,
respectively, after first being approved by the Board of
Directors.
ARTICLE IV - COMMENCEMENT AND
DURATION
Section 1: The
Association shall continue to exist for an indefinite period
from the date of its incorporation, unless sooner dissolved
by an affirmative vote in favor of its dissolution by a
two-thirds vote of members in good standing, present and
voting at a properly convened meeting called for that
purpose.
ARTICLE V - QUALIFICATION OF
MEMBERS
Section 1: Any
person whose child or ward is a registered player on the
player roster of the Association shall be a member of the
Association during that fiscal year without personal
registration.
Section 2: All
members of the Board of Directors, officers of the
Association, divisional coaching coordinators, team coaches
and team managers shall be members of the Association during
the fiscal year of incumbency without personal registration.
Section 3: Any
person designated an Honorary Life Member of the Association
by action of the Board of Directors shall be a member of the
Association without time limitation or personal
registration.
Section 4: Any
person, association, partnership or corporation interested
in the encouragement of amateur ice hockey in the Copper
Country and the State of Michigan shall be eligible for
membership and shall be a member of the Association during
each fiscal year in which such person, association,
partnership or corporation shall register and pay a nominal
registration fee of one dollar ($1.00).
Section 5: Each
member association, partnership or corporation shall
designate at time of registration a person who shall
exercise the privileges of membership. Such designation may
be changed upon ten days notice to the Association.
Section 6:
Registrations for a particular fiscal year shall
not be accepted after December 31 of that year.
Section 7: Any
member may be expelled for conduct unbecoming a member,
after notice and opportunity for hearing, by a two-thirds
vote by the Board of Directors.
Section 8: Each
individual member or designated member shall be entitled to
one vote, in person, upon any proposition presented for
decision at any meeting of the membership.
ARTICLE VI - FINANCIAL
SUPPORT
Section 1: Any
person, association, partnership, corporation or estate may
subscribe to or establish activity and/or building funds to
be administered by the Board of Directors or in such manner
as the Board of Directors may prescribe, subject to
acceptance of such subscription or donation by the Board of
Directors, to further the purposes of the Association. Such
subscription or donation shall carry with it no control over
the funds or voting rights or other privileges or
membership.
ARTICLE VII - GOVERNMENT
Section 1: The
government of the Association shall be vested in a Board of
Directors which shall consist of the six duly elected
directors of the Association, any officers of the
Association who are not concurrently also directors, the
President of the Auxiliary and a travel representative.
Section 2: The Board
of Directors shall have full control and management of the
property and programs of the Association. Funds of the
Association shall be withdrawn from the bank or banks in
which they may be deposited only by the signatures of the
President or the Treasurer, or by a duly appointed and
approved representative.
Section 3:
Responsibility for conducting the day-to-day affairs of the
Association, subject to the advice and consent of the Board
of Directors, shall be delegated to an Executive Committee
consisting of the President, Vice President, Secretary,
Treasurer and Immediate Past President.
Section 4: Immediate
governance of all teams composed under the rules and
regulations of USA Hockey and the Michigan Amateur Hockey
Association on the basis of individual player skills rather
than by means of a general impartial draft shall be vested
in a Travel Committee.
ARTICLE VIII - DIRECTORS AND
THEIR ELECTION
Section 1: Twelve
directors shall be elected by the members at the initial
organizational meeting of the Association; the first four to
be elected for terms of three years each, the second four to
be elected for terms of two years each and the final four to
be elected for terms of one year each. Nominations shall be
made from the floor in the initial organization meeting. The
terms of all such elected directors shall commence
immediately following the organization meeting.
Section 2: At each
succeeding Annual Meeting, two new directors shall be
elected for full three-year terms to replace the former
directors whose elective terms shall have expired, and for
lesser periods only to fill unexpired terms of office where
vacancies shall have occurred prior to completion of full
term.
Section 3: Vacancies
in the Board of Directors occurring between elections may be
filled temporarily by vote of the Board of Directors; such
appointees shall serve only until the next Annual Meeting.
Section 4: Not less
than thirty days prior to each succeeding Annual Meeting of
the Association, the President shall appoint, subject to the
advice and consent of the Board of Directors, a Nominating
Committee of three members of the Association who may be,
but need not necessarily be, directors.
Section 5: The
Nominating Committee shall, before the Annual Meeting,
decide upon and recommend to the Board of Directors the
names of candidates for each vacancy in the Board of
Directors to be filled.
Section 6: The names
of additional candidates may be placed in nomination by the
membership from the floor at the time of balloting, if
desired.
Section 7: No
current director shall be reelected to succeed
himself/herself as director; provided, however, that
election to less than a full three-year term shall not be
considered as prior service for this purpose.
Section 8: Voting
shall be secret, shall be non-cumulative, and shall exclude
proxies. Only ballots which have votes for no more than two
directors shall be valid.
Section 9: Newly
elected directors shall take office immediately following
the Annual Meeting at which they were elected.
ARTICLE IX - OFFICERS AND
THEIR ELECTION
Section 1: The
officers of the Association shall be the President, Vice
President, Secretary, Treasurer, Program Director, ACE
Director, Auxiliary President, and Chief Referee.
Section 2: The
officers of the Association shall be elected by the Board of
Directors within one month subsequent to the Annual Meeting
of the Association and shall hold office for a period of one
year, or until their successors are duly elected and
qualified.
Section 3: Officers
may be, but need not necessarily be, directors of the
Association concurrently. Vacancy in any office shall be
filled immediately by election by the Board of Directors.
ARTICLE X - DUTIES OF
OFFICERS
Section 1: In
overview, the duties of officers of the Association shall be
such as their titles by general usage indicate, such as are
required by law and by these bylaws, and such as may be
assigned to them respectively from time-to-time by the Board
of Directors.
Section 2: The
President shall be the Chief Executive Officer of the
Association, shall call and preside at all meetings of the
Board of Directors and of the membership, shall appoint all
committees and, in general, shall oversee and coordinate the
internal and external affairs of the Association, subject to
the advice and consent of the Board of Directors. He/She
shall make a brief annual report to the membership at the
Annual Meeting. The internal affairs include: membership,
finance, awards, educational scholarships, relations with
other associations, sponsors and other matters deemed
necessary to the proper functioning of the Association. The
external affairs include: tournaments, facilities,
registration, game administration, records and statistics,
and other matters deemed necessary to the proper functioning
of the Association.
(a) The Immediate Past President shall be a member of the
Executive Committee and shall have a vote in matters. The
Immediate Past President’s term will be for a period of one
year, or until the Annual Meeting first following after
their Presidency ends. In the event a President succeeds
him/herself, there will not be an Immediate Past President.
Section 3: The Vice
President shall assume the duties of the President in the
absence of the latter, and shall work with the President on
all affairs of the Association.
Section 4: The
Secretary shall issue notice of all regular and special
meetings of the Board of Directors and of the membership,
and shall prepare and maintain as a permanent record, all
minutes of such meetings. He/she shall be custodian of all
records of the Association and shall assist the President
with official correspondence. The Secretary shall maintain
liaison with all available news media and shall publicize,
in cooperation with such media, the programs and activities
of persons, teams and government of the Association which
are necessary to coordinate player and team scheduling
and/or which may interest the general public and help to
project a desirable public image of the Association and of
youth ice hockey generally.
Section 5: The
Treasurer shall be responsible for all financial records of
the Association, shall maintain prudent custody of all funds
of the Association, shall withdraw and disburse the funds of
the Association as authorized by the Board of Directors, and
shall report concerning the financial status of the
Association as directed by the Board of Directors. The
Treasurer will receive a stipend each year of $1.00 (one
dollar) per registered player as of January 1. In the event
the Treasurer resigns during the year (September through
April of the current season) the prorated amount of the
stipend will be repaid to the Association by the resigning
Treasurer.
Section 6: The
Program Director shall schedule all skating activities
involving ice-time controlled by the Association, including
all practices, tryouts, instructions, games, play-offs and
tournaments, subject to the direction of the Board of
Directors. The Program Director will receive a stipend each
year of $1.00 (one dollar) per registered player as of
January 1. In the event the Program Director resigns during
the year (September through April of the current season) the
prorated amount of the stipend will be repaid to the
Association by the resigning Program Director.
Section 7: An ACE
(Association Coaching Education) Director shall be appointed
by the President, subject to the advice and consent of the
Board of Directors, to be responsible for assuring that the
Association’s coaching staff receives the appropriate
training for certification. Responsibilities include
coordination of instructional activities of the Regional USA
Hockey Coaching Education Program staff; functioning as
librarian of the Association’s instructional materials
(books, films, tapes, etc.); and scheduling instructional
sessions for the Association membership and coaching staff.
Section 8: The Chief
Referee shall be a registered USA Hockey official and shall
maintain a staff of qualified and registered referees,
cooperate fully with USA Hockey and Michigan Amateur Hockey
Association authorities in the training and registration of
referees and generally represent the Association in all
matters concerning refereeing.
Section 9: The
Auxiliary President is the Chief Executive Officer of the
Auxiliary of the Copper Country Junior Hockey Association of
which its purpose is to promote, aid, and assist in the
development of the hockey program.
ARTICLE XI - REMOVAL OF BOARD
OF DIRECTORS/OFFICERS
Section 1: Each
member of the Board of Directors and the officers
(President, Vice President, Secretary, Treasurer, Program
Director, ACE Director, Chief Referee, Auxiliary President),
are required to attend the monthly meetings of the
Association. It will be the responsibility of these people
to notify the President or Secretary of any absence and the
reason for such absence prior to the meeting. Failure to do
so will result in an unexcused absence. It shall be the
authority of the Executive Committee to pass judgment on
legitimate excuses and to impose automatic removal from
office for those with three unexcused absences of meetings
in the period in a given year.
ARTICLE XII - COMMITTEES &
APPOINTED POSITIONS
Section 1:
Committees and appointed positions shall be appointed by the
President, subject to the advice and consent of the Board of
Directors, as necessary, to attain the objectives of the
Association.
Section 2: The
President and Vice President shall be ex officio members of
all committees.
Section 3: An
Auditor shall be appointed by the President, subject to the
advice and consent of the Board of Directors, to review, at
least once annually, the books of account, records, and
principal procedures of the Association as prescribed by
these bylaws, and shall report to the Board of Directors
concerning the status, adequacy and accuracy thereof.
Section 4: A Referee
Scheduler shall be appointed by the President, subject to
the advice and consent of the Board of Directors, to be
responsible for assigning qualified and registered referees
to all Association games. It will also be the Referee
Scheduler’s responsibility to submit a report at the monthly
meeting of the Board of Directors of the officials used for
each game. If the Referee Scheduler is unable to attend the
meeting, the report should be given to the President prior
to the meeting.
Section 5: An
Equipment Manager(s) shall be appointed by the President,
subject to the advice and consent of the Board of Directors,
to be responsible for all uniforms and equipment of the
Association. This equipment will be kept in a place
designated by the Association for such purpose.
Section 6: A
Registrar shall be appointed by the President, subject to
the advice and consent of the Board of Directors, to be
responsible for organizing the registration of players of
the Association. The Registrar will work under the direction
of the USA Hockey Registrar for the district. The Registrar
will receive team and player registration forms, Official
Guides and Rule Books and miscellaneous publications from
the District Registrar. The Association’s Registrar will
verify all player forms to see that they comply with USA
Hockey regulations. The coach of each team will verify all
player forms to see that they comply with USA Hockey
regulations
Section 7: A
Tournament Director shall be appointed by the President,
subject to the advice and consent of the Board of Directors,
to be responsible for tournaments conducted under the
direction of the Association.
Section 8: A Finance
Committee shall be appointed by the President, subject to
the advice and consent of the Board of Directors, to be
responsible for overseeing the development of budget,
sponsorships, coupon books, ice utilization, and other
matters dealing with financial aspects of the Association.
Section 9: A
Sportsmanship and Behavior Committee shall be appointed by
the President, subject to the advice and consent of the
Board of Directors, to be responsible for sportsmanship
programs and initiatives, and prevention and adjudication
discipline issues related to players, parents, coaches, and
others.
Section 10: A
Coaching Committee shall be appointed by the President,
subject to the advice and consent of the Board of Directors,
to be responsible for player development and coaching issues
related to selection, education, and training.
Section 11: A Travel
Committee shall be appointed by the President, subject to
the advice and consent of the Board of Directors, to be
responsible for the travel hockey program of the
Association.
ARTICLE XIII - MEETINGS
Section 1: The
Association shall hold an Annual Meeting of the membership
on the first Tuesday of April in each year, or as near to
such day as may be practical. Notice of such meeting shall
be published in the local newspaper and/or posted on the
Association’s web site at least ten days prior to the
meeting.
Section 2: The
Association may hold special meetings of members at such
times and places as may be determined by the Board of
Directors. Notice of any special meeting of members shall be
published in the local newspaper and/or posted on the
Association’s web site at least ten days prior to the
meeting, and such notice shall state the purpose or purposes
for which the meeting is called.
Section 3: The Board
of Directors shall hold regular meetings as provided by the
determination of that body itself, except as otherwise
prescribed by these bylaws and the bylaws of the State of
Michigan.
ARTICLE XIV - PLAYER
ELIGIBILITY
Section 1: All
player candidates must comply with the age maxima specified
for each age division by the USA Hockey and by the Michigan
Amateur Hockey Association.
Section 2: Player
candidates may be permitted to compete in an age division
higher than that in which their actual age would classify
them only upon formal request to and approval by the Board
of Directors.
Section 3: Player
candidates from outside of the area defined in Section 1 may
be permitted to compete only upon formal request to and
approval by the Board of Directors.
ARTICLE XV - RULES AND
REGULATIONS
Section 1: The
Association will comply explicitly with the rules and
regulations prescribed by USA Hockey and the Michigan
Amateur Hockey Association for the guidance of affiliated
associations, except as otherwise provided by these bylaws
and the laws of the State of Michigan.
ARTICLE XVI - PARLIAMENTARY
AUTHORITY AND CALENDAR
Section 1: Robert’s
Rules of Order shall govern the proceedings of all meetings
of the Association except as otherwise prescribed by these
bylaws.
Section 2: A
majority shall constitute a quorum at any properly convened
meeting of the Board of Directors.
Section 3: A
majority shall constitute a quorum at any properly convened
meeting of a committee appointed by the Board of Directors.
Section 4: Whatever
number is actually present shall constitute a quorum at any
properly convened meeting of the membership of the
Association, such as the Annual Meeting.
Section 5: The
fiscal year of the Association shall commence on July 1 each
year and shall end on June 30 of the following year.
ARTICLE XVII - AMENDMENTS
Section 1: These
bylaws may be amended by a two-thirds vote by the Board of
Directors at any properly convened meeting with quorum of
the Board, or at any special meeting with quorum of the
Board called for that purpose, provided that the directors
and officers of the Board are given due notice of the
express provisions of the proposed amendment at least ten
days prior to the meeting. Presentation of the express
provisions of the proposed amendment at a properly convened
prior meeting with quorum of the Board of Directors shall be
construed as being due notice for purposes of this section
also.
Section 2: These
bylaws may be amended also by a two-thirds vote of the
members of the Association present at any Annual Meeting, or
at any special meeting of the membership called for that
purpose, provided that due notice of the express provisions
of the proposed amendment is published in the local
newspaper and/or posted on the Association’s web site at
least ten days prior to the meeting.
ARTICLE XVIII - DISPOSITION
OF ASSETS ON DISSOLUTION
Section 1: The
assets of the Association, in the event of its dissolution
and except as provided otherwise by requirement by law,
shall be distributed at the order and subject to the
discretion of the Michigan Circuit Court for this area, in
accordance with the following priorities: first, to any
successor nonprofit organization sponsoring youth hockey in
the Portage Lake Community; second, if there is no existing
organization as described in the first priority, among
nonprofit organizations sponsoring youth recreational
athletics of other types in the Portage Lake communities;
third, if there is no existing organization as described in
the second priority, to any deserving nonprofit
organizations sponsoring youth activities in the Portage
Lake communities.
REVISIONS: April, 1987
August,
1997
October,
2002
August 2004
May 2005
October
2007 |
